Company Profile
Your business details and branding
Get Paid
Accept customer invoice payments straight to your bank
Accept Customer Invoice Payments
Online customer payments require this setup.
Until you connect Stripe, your customers are asked to pay you directly and you mark those
invoices paid yourself. Once connected, they can pay in the app and the money goes to your
own bank account.
Your subscription — You pay AquaFlow Pro monthly using the card saved above. Managed automatically, and unaffected by this section.
Customer payments — Your pool customers pay their service invoices. You keep 99%; AquaFlow Pro retains 1%. Stripe pays out on its normal schedule — the first payout usually takes about a week.
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Subscription
Your current plan and billing details
QuickBooks Online
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Referral Program
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Solo Plan
$79/month
Getting paid by your customers
Customer invoice payments are set up separately from your own AquaFlow Pro
subscription. They now live in their own section.
Billing History
Past invoices and receipts
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App Access
Your unique app URL to share with customers and technicians
Data Migration
Move everything to AquaFlow Pro in under 10 minutes
🔄 Import from Skimmer, Pool Brain, Paythepoolman, or any CSV
Upload your CSV exports and we'll match the columns automatically — you can correct any of them on the next step
1 · Upload
2 · Preview
3 · Options
4 · Import
Customers is required. All other files are optional but give you full history — chemistry graphs, invoices, work orders.
📎 Upload them in any order. Customers are always imported first, then everything else is matched to them by customer name — so the order you pick the files in does not matter. Just make sure the customer name is spelled the same way across your files.
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Customer List *
Names, addresses, pool info, service plans, gate codes
Click to choose file
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Service History (optional)
Visit dates, tech notes — builds chemistry history graphs
Click to choose file
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Chemical Readings (optional)
pH, chlorine, alkalinity, CYA, calcium — fills chemistry graphs
Click to choose file
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Work Orders (optional)
Repair tickets, parts, labor costs, completion dates
Click to choose file
💰
Invoices (optional)
Invoice history, payment status — populates accounting reports
Click to choose file
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Technicians aren't imported
A technician needs a real login, which a spreadsheet row can't create. Add technicians in Admin → Create Login. Once they exist, route assignments in your customer file match them automatically.
Team
Manage your technicians and customer portal users
Usage Stats
Your account usage vs plan limits
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Active Pools
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Technicians
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Visits This Month
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Messages Sent
Customers
All customers registered with your company
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Analytics
Your business at a glance
Monthly Recurring Revenue
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Active Customers
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Visits This Week
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Overdue Invoices
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Avg Customer Rating
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Revenue This Month
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Revenue — Last 6 Months
Visits Per Week — Last 8 Weeks
Tech Performance — This Month
Overdue Invoices (0)
Chemicals Added This Month
Chemical Cost Report — This Month
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Warranty Alerts (next 30 days) 0
Work Orders Due Soon (next 14 days) 0
Payroll
Weekly pay for techs, calculated from completed stops or logged hours.
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Visit Logs
Every service visit — photos, chemistry, and notes
Live Map
Real-time tech locations across your service area
Techs Online
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Stops Completed Today
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Stops Remaining
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Online tech
Offline tech (>15m since update)
Customer stop
Service Plans
Your recurring plans and what they cost per month
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One-time seasonal services
Suggested prices for pool openings and closings. A technician can
override the amount on any individual visit; this is just the starting figure.
Add Service Plan
Repricing a plan changes it for every customer on it, from their next
invoice onward. Invoices already sent are never altered. Customers on a
negotiated custom rate are unaffected.
Price Book
Standard prices for parts, labor, and common repair services
Commission Defaults
Percentage of each sale credited to the tech. Item- or tech-level overrides take priority.
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Add Price Book Item
Quotes
All repair quotes across your customer base
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Service Requests
Customer-submitted appointment requests waiting on your review
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Expenses & P&L
Track business expenses and see profit & loss by month
Expenses This Month
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Expenses Year to Date
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Top Category (Month)
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Expense / Revenue Ratio
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Profit & Loss
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Expense Log
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Commissions
Track what each tech has earned and mark commissions paid.
Earned This Month
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Pending Payment
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Paid This Month
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Sales This Month
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Tech Earnings
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Commission Log
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Support
Get help with your AquaFlow Pro account
Contact Us
Sales Reps
Referral attribution and commission accrual. Platform administration only.
Add / edit rep
All-time leaderboard
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